Any collection, processing and use (hereinafter "use") of data is solely for the purpose of providing our services. Our services have been designed to use as little personal information as possible. For that matter, "personal data" is understood as all individual details about a person or factual circumstances of an identifiable natural person (so-called "affected person"). The following statements on data protection describe what types of data are collected when accessing our website, what happens with these data and how you may object to data usage.
Responsible within the meaning of the EU General Data Protection Regulation (GDPR) is your employer.
FleetCompany GmbH
Address: Keltenring 13, 82041 Oberhaching, Deutschland
Phone: +49 89 638982 0
Email: info.de@fleetlogistics.com
Website: https://mobilitycontrol.fleetlogistics.com
The data protection officer is:
Christina Webersohn of WS Datenschutz GmbH
If you have questions about data protection, you can contact WS Datenschutz GmbH at the following email address: fleetlogistics@ws-datenschutz.de
WS Datenschutz GmbH
Dircksenstraße 51
D-10178 Berlin
https://webersohnundscholtz.de
We have taken technical and organizational measures to ensure that the requirements of the EU General Data Protection Regulation (GDPR) are met by us, as well as, by external service providers working for us.
If we work with other companies to provide our services, such as email and server providers, this will only be done after an extensive selection process. In this selection process, each individual service provider is carefully selected for its suitability in terms of technical and organizational data protection skills. This selection procedure will be documented in writing and an agreement on the order processing of data (data processing agreement) will only be concluded if the third party complies with the requirements of Art. 28 GDPR.
Your information will be stored on specially protected servers. Access to it is only possible for a few specially authorized persons. Our website is SSL/TLS encrypted, as can be seen by the https:// at the start of our URL.
We process personal data only if necessary. As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out according to the standards of the erasure concept, unless legal or contractual regulations oppose this.
When visiting our website, our web servers temporarily store every access in a log file. The following data is collected and stored until automated erasure:
IP-address of the requesting computer
Date and time of access
Name and URL of the retrieved file
Message if the retrieval was successful
Detection data of the browser and operating system used
Website from which access is made
We or our partners may process additional data occasionally. You will find information about this below.
The legal basis for the temporary storage of the data and log files is Art. 6 para. 1 s. 1 lit. f) GDPR. Our legitimate interest is to make our website accessible for you.
The processing of this data serves: the purpose of enabling the use of the website (connection establishment), system security, the technical administration of the network infrastructure, as well as to optimize the website. The IP address is evaluated only in case of attacks on our network infrastructure or the network infrastructure of our internet provider.
As soon as the purpose of the data processing is fulfilled, erasure of the data is carried out. This happens as soon as you close our website. Our hosting service might use data for statistical purposes. Any personal data will be anonymized for this. Our hosting service will delete this data after a period of 30 days.
The data processing is necessary in order to present the website and to ensure the website’s operation. Therefore, objecting is impossible.
We have leased data centres in Microsoft Azure for the operation and provision of this website. These data centres comply with various certifications, including ISO 27001.
The data centres are operated by Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052, USA.
The data centres are located in the European Union and in the United States of America. Insofar as personal data of EU citizens is transferred to data centres outside the European Union, these data centres are recognised as providing the same level of protection through Privacy Shield or standard contractual clauses.
Privacy policy: https://www.microsoft.com/en-gb/privacy/privacystatement
Our website uses cookies. This means that when using the website, cookies are stored on your computer. Cookies are small text files which are assigned to the browser you are using and which are stored on your hard drive. Through this information flows to us. Cookies cannot run programs on or transmit viruses to your computer. They are used to enable your login on this website and insure its security, which is strictly necessary. The following data may be transmitted:
Session ID
The legal basis for the processing of data for cookies, which serve only the functionality of this website, is Art. 6 para. 1 s. 1 lit. f) GDPR.
Our legitimate interests are to provide you with a working website connection and to ensure the usability of this website. Also, we need to process your personal data to solve occurring safety and security issues, as well as to ensure system stability.
This website uses persistent cookies. Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie.
You can delete the cookies in your browser's security settings at any time. Please note that you may not be able to use all the features of this website. The setting of cookies can also be prevented at any time by appropriate settings in your internet browser.
Via our website it is possible to contact us via e-mail or via contact form. This will require different data to answer the request, which will be automatically saved for processing. The following data are required to process your request:
Email address
First and Last name
Salutation
service(s) are you interested in
country the services should be provided
Optionally you may also enter Data in a free text field.
The data is transmitted as an email. Your data will not be passed on to third parties.
The legal basis depends on Art. 6 para. 1 s. 1 lit. b) GDPR.
The processing of personal data from the input form is used solely for handling the contact request.
The data will be deleted as soon as we answer your request. There might occur rare cases when legal or contractual retention periods interfere with the erasure of your personal data. In this case your data will be deleted after these periods.[JK1] The data you provide will be stored for a period of 10 years.
You may object to this processing of personal data at any time. In such cases, the conversation cannot be continued. All personal data that has been stored in the course of the contact will be deleted, unless there are legal obligations to retain your data that prevent deletion.
The data subject can register on our website. This requires the data subject to enter personal data in the registration form. The following data is at least collected for this:
Email address
Password
The information provided by the data subject in the registration mask will be used exclusively for processing and will not be disclosed to third parties.
If the data subject enters mandatory personal data in the registration form, the legal basis of the data processing is based on Art. 6 para. 1 s. 1 lit. b) GDPR.
The processing of personal data is used solely for us to ensure your login.
The data are deleted as soon as the purpose of storage is no longer required. This is the case if you delete your account and no statutory or regulatory retention periods of erasure contradict.
The data processing is necessary in order to log into the website. Therefore, objecting is impossible.
Drivers can use their registered user account to access information about their leased vehicles and vehicle-related information such as fuel reports, mileage history, vehicle information, fuel cards and service providers. Drivers can also download documents provided by the customer or FleetLogistics. Depending on the configuration agreed with the respective customer, the following categories of data may be processed:
Private address
Office address
Information about department and cost centre
Information about leasing
Tax-related information (e.g. distance to workplace, full-time/part-time percentage)
Information about the driver (e.g. name, experienced driver yes/no)
Information about the vehicle (e.g. model, registration number)
Information about fuel cards (e.g. card number, refuelling transactions)
The specific data processed and visible to each driver depend on the individually agreed setup with the client.
The legal basis of the data processing is based on Art. 6 para. 1 s. 1 lit. b) GDPR.
The processing of data serves the purpose of managing leased vehicles and providing vehicle related information to authorized drivers via the user account.
Personal data are stored for the duration of the contractual relationship. After the termination of the contract, the data will be deleted unless statutory retention obligations or other legal requirements prevent deletion.
You are free to change, correct or delete your personal data. To do so, please contact your contact person for leasing within your own company.
You have the following rights with respect to the personal data concerning you:
If you have given your consent to the processing of your data, you can withdraw it at any time. This will affect the admissibility of processing your personal data by us for the time after you have withdrawn your consent. To withdraw your consent, contact us personally or in written form.
You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to your personal data and the following information:
the purpose of processing;
the categories of personal data concerned;
the recipients or the categories of recipient to whom your personal data have been or will be disclosed, in particular recipients in countries outside of the EU or international organisations;
where possible, the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;
all available information on the source of your personal data;
the existence of automated decision-making, including profiling, referred to Art. 22 para. 1 and 4 GDPR and, in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for you.
In the case of such a request, you must provide enough information about your identity to proof that the request concerns your own personal data.
You have the right to obtain from us without undue delay the rectification and completion of inaccurate personal data concerning yourself.
You may also request the erasure of your personal data if any of the following applies to you:
the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
you withdraw consent on which the processing is based according to Art. 6 para. 1 s.1 lit. a) or Art. 9 para. 2 lit. a) GDPR, and where there is no other legal ground of processing;
you object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or the you object to the processing pursuant to Art. 21 para. 2 GDPR;
the personal data have been unlawfully processed;
the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
the personal data have been collected in relation to the offer of information society services referred to in Art. 8 para. 1.
Where we made the personal data public and are obliged to erase the personal data pursuant to Art. 17 para. 1 GDPR, we, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
These rights shall not apply to the extent that processing is necessary:
for exercising the right of freedom of expression and information;
for compliance with a legal obligation which requires processing by Union or Member State law to which we are subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health in accordance of Art. 9 para. 2 lit. h) and i) as well as Art. 9 para. 3 GDPR;
for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, in so far as the right referred to above is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
for the establishment, exercise or defence of legal claims.
You shall have the right to obtain from us restriction of processing where one of the following applies:
the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
we no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
you have objected to processing pursuant to Art. 21 para. 1 GDPR pending the verification whether our legitimate grounds override yours.
Where processing has been restricted under the aforementioned conditions, such personal data shall, except for storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the limitation of the processing is restricted, you will be informed by us before the restriction is lifted.
If you have asserted us your right to rectification, erasure or restriction of data processing, we will inform all recipients of your personal data to correct, delete or restrict the processing of data, unless this proves impossible or involves disproportionate effort.
You also have the right to know which recipients have received your personal data.
You have the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format. Also, you have the right to transmit those data to another controller, where
the processing is based on consent pursuant of Art. 6 para. 1 s.1 lit. a) GDPR or of Art. 9 para. 2 lit. a) GDPR or is based on a contract pursuant of Art. 6 para. 1 s. 1 lit. b) DS-GVO; and
the processing is carried out by automated means.
In exercising your right to data portability, you have the right to obtain that personal data transmitted directly from us to another controller, as far as technically feasible. The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority that has been delegated to us.
Where we based the processing of your personal data on a legitimate interest (Art. 6 para. 1 s. 1 lit. f) GDPR), you may object to the processing. The same applies if the data processing is based on Art. 6 para. 1 s. 1 lit. e).
In this case, we ask you to explain the reasons why we should not process your personal data. Based on this we will terminate or adapt the data processing or show you our legitimate reasons why we continue the data processing.
Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the infringes of the GDPR.
The supervisory authority to which the complaint has been submitted shall inform you of the status and results of the complaint, including the possibility of a judicial remedy according to Article 78 GDPR.
To exercise these rights, please contact our data protection officer:
Christina Webersohn from Webersohn & Scholtz GmbH
fleetlogistics@ws-datenschutz.de
or by mail:
WS Datenschutz GmbH
Dircksenstraße 51
D-10178 Berlin
We reserve the right to change this privacy policy in compliance with legal requirements.
January 2026